Medical Education Coordinator

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Req #: 10358
Division: Academic Affairs
Employment Type: Full Time
Shift: Day
Compensation Type: Salaried
Facility: John Peter Smith Hospital
Location: 1500 S. Main Street, Fort Worth, TX


Description: The Medical Education Coordinator performs a variety of general office and administrative functions and education program tasks in support of the Program Director, House Staff, faculty, and Academic Affairs office. This job must demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger institution in organizing and independently prioritizing work, establishing procedures and systems, and ensuring orderly and timely work flow. Typical Duties:

  1. Obtains proficiency in New Innovations in order to maintain duty hours, schedules, evaluations, curriculum, conferences, and other information and reports as required.
  2. Participates in development, implementation, and monitoring of recruiting and selection process to include use of Electronic Residency Application Service (ERAS) software.
  3. Assists in preparation of RRC required documentation such as PIFs, annual reports, and other documents coordinated through the Designated Institutional Official (DIO).
  4. Maintains, coordinates, and updates department house staff files and records as appropriate.
  5. Responds to needs of medical students, residents, and program directors.
  6. Participates in the development, monitoring, and implementation of department house staff orientation.
  7. Coordinates program events to include retreats, courses, banquets, educational lunches, grand rounds, and other program-specific speaking engagements.
  8. Prepares and maintains correspondence, proposals, reports and other documents required for accrediting agencies, GME office, Program Director, and other employees as necessary.
  9. Works with the Program Director and GME Office in reaching fiscal goals.
  10. Participates in coordinator meetings and functions.
  11. Performs other related duties as assigned.



    Required Education and Experience:

  • High School diploma, GED, or equivalent.
  • 3 plus years of experience with Microsoft Office Suite to include Word, Excel, PowerPoint and Outlook.
  • 5 plus years of experience in medical and/or health administration.
  • Preferred Education and Experience:

  • Bachelor’s degree in a related field from an accredited University.
  • 3 plus years of experience in a healthcare setting.
  • 3 plus years of experience with New Innovations or similar GME software application and/or Residency Data Management System.
  • 2 plus years of experience in a GME office and resident scheduling activity coordination.


JPS Health Network is a $950 million, tax-supported health care system for Tarrant County in North Texas. Licensed for 578 beds, the network includes an acute care hospital and more than 40 community-based clinics, including 19 school-based clinics. John Peter Smith Hospital is home to Tarrant County’s first and only Level 1 Trauma Center, its only psychiatric emergency services site and has the largest hospital-based family medicine residency program in the nation. Our network employs more than 6,500 people.

Acclaim is our multispecialty medical practice group. Acclaim has over 300 providers serving the JPS Health Network in specialties ranging from primary care to general surgery and trauma. The Acclaim group has been formed around a common set of incentives and expectations supporting the operational, financial and clinical performance
outcomes of the network. Our goal is to provide high quality, compassionate clinical care for every patient, every time.

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